SUPPLEMENTARY PROGRAMME FOR SCHOOLS: GRANT FUNDING

Stage 1: Pre-Selection Questionnaire
May 2012	

	

COPYRIGHT

Greater London Authority
May 2012
Published by
Greater London Authority
City Hall
The Queen’s Walk
More London
London SE1 2AA
www.london.gov.uk
enquiries 020 7983 4100
minicom 020 7983 4458
ISBN	
Photographs © 
Copies of this report are available 
from www.london.gov.uk

CONTENTS
INSTRUCTIONS & OPPORTUNTIY DETAILS						1

APPLICATION PROCESS									2

SECTION 1:  ABOUT YOUR ORGANISATION						3

SECTION 2:  GLA DUE DILIGENCE							5

SECTION 3:  POLICIES & PROCEDURES						6

SECTION 4:  PROJECT DETAILS							7

SECTION 5: SIGNED DECLARATION							10
	
Instructions and Opportunity Details

Instructions
This form consists of 5 sections and the sections are:
	
1.	About Your Organisation
2.	GLA Due Diligence – Required information if you are invited to submit a full
Proposal
3.	Policies and Procedures
4.	Project Details
5.	Signed Declaration

This form should be read in conjunction with the Request for Proposals which contains further details on the application process, the project description and the evaluation and criteria for decision making.

Please note that decisions to grant funding (if any) are subject to a formal decision making process. You must not place any reliance whatsoever on the support of the GLA until formally notified in writing and your authorised signatories have executed and returned a funding agreement with which you will be provided by the GLA should your application prove successful.

Accordingly, any expenditure that you incur and/or to which you commit (including that which you have incurred or committed to in relation to the preparation of your proposal for funding) prior to formal notification and execution and return of the funding agreement is incurred and/or committed entirely at your own risk.     

Once complete please return a copy by email to YouthTeam@london.gov.uk before 5pm on Friday 8th June 2012.  You will receive an automated reply to confirm your application has been received.

Opportunity details

Name of Opportunity:		Supplementary Programme for Schools: Grant Funding
Funding Organisation:		Greater London Authority
Contact Details:		Youth Team
				Post Point 19A Communities and Intelligence
				City Hall, Queens Walk, SE1 2AA

				YouthTeam@london.gov.uk 

Duration of project:	September 2012 – August 2015, however all funds will need to be drawn down and committed by April 2015.

Application Process

There are three stages to application for this funding:

•	Stage 1 – Pre-Selection Questionnaire (PSQ)
•	Stage 2 – Full Application
•	Stage 3 – Interviews

The application timeframe is set out below:

Application Process
	Deadlines	
Launch of Request for Proposals & PSQ STAGE 1	Wednesday 16th May 2012	
Deadline for return of PSQ
	Friday 8th June 2012	
Long-listed organisations invited to submit full application - STAGE 2	Monday 18th June 2012 (provisional)	
Deadline for full applications
	Friday 13th July 2012 (provisional)	
Interviews 
	Monday 13th August – Thursday 16th August 2012 (provisional)	

Section 1 – About Your Organisation
These details will be detached from the form when it is received to ensure all bids are assessed anonymously.  None of the information in this section is scored.

Name of Organisation
	     	
Name of main contact in organisation

Position
	     

     	
Telephone number

Mobile Number

Email address

Registered address of organisation

Trading / operational address (if different)
	     

     

     

     

     	
Second contact name
	     	
Second contact email address and telephone number	     	
		Yes / No 	
Choose one to describe your organisations status	Company limited by guarantee	     	
	Company limited by shares
	     	
	Community Interest Company (CIC)
	     	
	Partnership
	     	
	School / Local Authority
	     	
	Trust or foundation
	     	

	Unincorporated Group	     	
	Other (Please state)	     	

Company Registration number			     

	Yes / No	
How many employees are there in your organisation?  
	     	
Please tell us if you plan to bid as a consortium? 
	     	
Are you a registered charity?	
	     	
Registered charity number:	     	

Application Details

Please indicate which grant you are applying for:

Grant	Code	Cluster Area	Borough’s	Applying for funding	
Supplementary Programme for Schools 1	GLA/SPS 01	Cluster Area 1	Ealing
Brent
Haringey 
Enfield 
Waltham Forest	
	
Supplementary Programme for Schools 2	GLA/SPS 02	Cluster Area 2	Islington 
Hackney 
Tower Hamlets Newham
Barking & Dagenham	

Supplementary Programme for Schools 3	GLA/SPS 03	Cluster Area 3	Lambeth 
Southwark
Lewisham
Greenwich 
Croydon	

For GLA Internal Use Only:

Date & Time received:

Logged By:							Logged Date:

GLA Unique Reference Number:	

Section 2 – GLA Due Diligence 

The information provided in this section will be used to assess whether organisations can provide evidence at Stage 2 (if invited to submit full applications) to meet the GLA’s financial due diligence requirements. This section will be scored.

Please complete the checklist below and confirm that you could provide the documents / evidence required for the GLA due diligence checks if invited to submit a Stage 2 full application. (Please read the checklist below in conjunction with Appendix 2 which provides further detail where highlighted*).  

No.	Document or evidence
	Can produce at Stage 2	
1	A copy of the most recent audited accounts or most recent accounts signed by an independent and qualified accountants*
	           	
2	A statement of the organisations cash flow forecast for the current year                  
	           	
3	The organisations budget for the current year                                                            
	           	
4	Financial regulations (to include procurement rules)
	           	
5
	Budgeted allocation of funding within the project or a budget detailing which activities within the within the recipients organisation will be funded*
	           	
6	Evidence of Public and Employers Liability Insurance
	           	
7	If required would you be prepared to offer a written Parent Company Guarantee?	           	
8	Consolidated Financial Accounts (where relevant, to be submitted by the Lead Partner from Consortia only). 	           	
										
The following questions require either a Yes or No answer									
		Yes / No	
9
	During the last 12 months, has your organisation met the terms of its banking facilities and loan agreements? 
	            	
10
	During the last 12 months, has your organisation met all of its obligations to pay its creditors and staff? 
	            	
11	Is your organisation or any of its directors/partners/proprietors in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings?
	            	
12	The GLA can only pay Grantees via the BACS. Can you receive payments by the BACS, or will you be able to by the time the delivery period starts?
	            

13	Do any of the situations set out in Regulation 23 of the Public Contracts Regulations 2006 apply to your organisation? (Details of Regulation 23 can be found at http://www.legislation.gov.uk/uksi/2006/5/regulation/23/made)	            	

Section 3 – Policies and Procedures 
This section asks applicants to provide information about the policies, procedures and systems they have in place to be able to deliver the projects.  All questions are Yes / No questions.  All questions in this section will be scored.
										
		Yes/ No	
14
	Do you have equality policies that address the requirements arising from the 
Equality Act (2010) for Age, Disability, Gender, Race, Religion or Belief and Sexual 
Orientation?
	        	
15
	Do you have monitoring systems in place that adhere to the requirements of 
the Equality Act (2010) for Age, Disability, Gender, Race, Religion or Belief and 
Sexual Orientation?
	        	
16
	Do you have a Child Protection and a Safeguarding Children Policy?
	        	
17
	Do you have a Health & Safety Policy that is reviewed at least every 12 months? 
(If you have fewer than five employees, please answer ‘yes’)
	        	
18
	Do you have a quality management statement or system (i.e. a system or 
statement, either formal or informal, for checking and recording the quality of 
work delivered), or will you put one in place by the time the delivery period starts?
	        	
19
 	Do you have systems or tools in place or will you have them in place by the time 
the delivery period starts, that are able to measure and effectively track and the following outputs and outcomes; 
	   	
	    1. Participant / pupil details: for example; name, gender, ethnicity, free school 
         meal status, School Action, School Action Plus, date commenced
         programme, date completed 
	        	
	    2. Pupils behaviour: for example; tools and measurements to baseline  
        Behaviour and measure progress; pupil attendance and absence data and 
        pupil exclusion data
	        	
	    3. Pupils academic achievement: for example; Key Stage level and sub-level
        data (predicted and actual) and pupil’s numeracy and literacy levels.
	        	

Section 4 – Project Details
This section asks applicants to provide details of previous projects they have delivered and also give details of their proposed project.   Questions 20 – 29 are yes / no 
questions.  Questions 30 & 31 require applicants to provide text.  All questions in this section are scored and Questions 30 & 31 will carry more points.
		Yes/ No	
20
	In the last three years have you had any contracts terminated for poor 
performance, or any contracts where damages have been claimed by the client?
	     	
21
	If shortlisted, can you provide references from previous funders that demonstrate 
your success in delivering; 
   		
	a)	Projects that work with children and young people who are or at risk of displaying challenging behaviour and or underachieving in school?
	     	
	    b)   Projects that work closely with / in schools?
	     	
22
	Could you demonstrate experience of engaging with and assessing the needs 
of young people who are displaying challenging behaviour and / or underachieving
academically?
	     	
23
	Can you demonstrate experience and provide evidence of having successfully 
designed and delivered projects that provide interventions to improve behaviour of the target group?
	     	
24
 	Can you demonstrate experience and provide evidence of having successfully 
designed and delivered projects that provide interventions to raise academic 
achievement of the target group?
	     	
25	Can you demonstrate evidence of having developed and delivered in school
 programmes for schools and or other education providers?
	     	
26	Can you demonstrate experience of having successfully developed partnerships 
(other than with Statutory Organisations) in order to deliver projects that are targeted at young people who are / at risk of disengagement from school?
	     	
27	Will the project have the capacity to rapidly start up and have the capability to begin working with schools from September / October 2012?
	     	
28	Is your proposed project based on an existing model that will be replicated / scaled up?
	     	
29
	Can you provide examples of where you have successfully replicated or scaled up an existing project and maintained quality and achieved consistent results?  	     	

30.    Can you outline the delivery model of your project; including the main stages of activity; how it builds upon any existing evidence / proven models of practice; and how you will evidence outcomes?  (Max 400 words – please note information provided over this word limited may be discounted and not scored)				
                                                            

31.    Please state who the main stakeholders would be to ensure successful outcomes of the project and how you plan to engage with them?  (Max 250 words - please note information provided over this word limit may be discounted and not scored)

                                                                 

Section 5 – Signed Declaration 

	Data protection and freedom of information
As a public organisation we have to follow the Data Protection Act 1998 and the Freedom of Information Act 2000. We have a data protection policy, which is available from our website at www.london.gov.uk.  We also have a Freedom of Information policy which is also available from our website at www.london.gov.uk 

	By signing this application form, you agree to the following:
1.  We will use this application form and the other information you give us, including any personal information, for the following purposes.

•	To decide whether to give you a grant.

•	To provide copies to other individuals or organisations who are helping us assess and monitor grants, including local authorities, other lottery distributors and organisations that award grants. After we reach a decision, we may also tell them the outcome of your application and, if appropriate, why we did not offer you a grant.

•	To hold in our database and use for statistical purposes.

•	If we offer you a grant, we will publish information about you relating to the activity we have funded, including the amount of the grant and the activity it was for. This information may appear in our press releases, in our print and online publications and in the publications or websites of any partner organisations who have funded the activity with us.

2.  You have read the GLA data protection and freedom of information policies and accept how we generally plan to treat your application and other related information if someone asks to see it under the Freedom of Information Act 2000. 

Declaration

I can confirm that the organisation named on this application has given me the authority to sign this application on their behalf.

I confirm that the activity in the application falls within the powers of the organisation’s constitution or memorandum and articles of association (the legal document setting out the rules governing the organization).

I can confirm that, as far as I know, the information in this application is true and correct.

Your signature (please type for electronic submission)

Name:		     

Signature: 	     						Date:       

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The Queen’s Walk		www.london.gov.uk
More London	
London SE1 2AA
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